Your plan may not work, but it is not the plan that counts, it is the process of planning that matters. Do something about them each day you have some unscheduled time. Whenever you get given something to do that doesn’t genuinely merit a same day response, put it on your list for the next day that you think you’ll have some time. Try time boxing each one of those things. Now you only have two and a half hours to work on unscheduled tasks and projects. Now that you’ve released all anger and frustration, you’re in a position to … It is important that your plan is written down somewhere: On a calendar, notepad, or stored on your computer. I walked into my office in the morning with a vague sense of what I wanted to accomplish. “You can’t plan your workweek if you don’t know what your goals are,” Gritz says. By taking just 5-10 minutes each morning (or the night before) to strategically plan out your day, you'll be able to get significantly more out of your day. No problem. Here are 12 different ways that you can structure your workday and keep things interesting. The best possible starting point is to spend 10 minutes in the evening planning your next day. Warm up Immediately After Getting Up. The point is to do something about everything on your list, because it’s all important. First, pick a day that you’ll use to establish your weekly work plan. During interviews, explain to the interviewer what kind of work do you normally complete first. She is pursuing majors in Feminist, Gender, and Sexuality Studies and Computer Science in order to bridge her passions for tech, design, and social justice. Here’s how to schedule your tasks to achieve peak creative performance. One of the best time management strategies is to batch tasks, but that may be taking it too far. If events eat up your buffer time and beyond, you’ll have to use whatever time is left to work on whatever needs doing first. The first few hours of the work day can have a significant effect on your level of productivity over the following eight—so it’s important you have a … 2. (Quartz), Want a more productive morning? We promise you can make this a reality for yourself if you set out to do it! Ask Question. You don’t have to be specific (that’s what step five is for); just aim to write down at least one task for the morning and afternoon of each day. An 18-Minute Plan for Managing Your Day Yesterday started with the best of intentions. How you start the day sets the tone for the rest of it. This sort of thing happens all the time. (The Daily Muse), Caroline Liu is a freelance writer, graphic designer, and computer programmer studying at Wesleyan University. If you’ve consistently got too many, you won’t give them the attention they deserve; this probably means you need to cut some less important commitments. (Site Point), Not ready to completely let go of your regular routine? Tuesday - start and/or complete task or project (depending on urgency). It makes sense to schedule your roles, goals and projects in the same way. If you’re tired of your daily routine and want to shake things up a little, then I have good news for you: There are plenty of different ways to set yourself up for success each day. Whip up a journal or a planner and put your action plans for the next day … (Zapier), The ultimate routine doesn’t just stop during your hours at the office—it accounts for nutrition, exercise, and plenty of rest. Usually, inform them that you tend to complete the most important work first. 1. How to Plan Your Day Know what time you've got. Instead, you can start small by organizing your to-do list differently to see what works for you best. Some scheduled events will overrun (more on that below). Set aside a spot in your home as your work area, choosing a place that will help you focus and avoid distractions. Everything else will have to either be done later, or left until a later date. Prepare future lists as you go through each day. According to Hal Elrod, author of The Miracle Morning, “How you wake up each day and your morning routine (or lack thereof) dramatically affects your levels of success in every single area of your life.Focused, productive, successful mornings generate focused, productive, successful days.” It’s hard to feel organized and on top of things if you’re unprepared. Whether you’re a pen and paper to-do list type or a block-by-block scheduling kind of person, you have lots of options to switch it up and see what else works for you. Listing on paper what you want to accomplish for the day is an effective way to remember the things you need to do. That is, finding out if morning,... You can also model your day after looking at what successful people … Plan ahead. Still, there are some guidelines that can help you in prioritizing your work and answering questions about your time management skills. Plan your work regularly. How you plan your day to day activities on the work can make or break your productivity. 5) Make A Daily Plan (AllBusiness), Another way to motivate yourself to get stuff done is by visualizing what your tasks are instead of writing (or typing) them out. Do not simply go through a mental checklist each day. Yup, it’s that simple. Writing our your day plan is a good time management practice. Earlier, I said ‘partially’ because planning the night before does have its uses. Describe the consequences of fulfilling your plans. Anyway, these account for, say, another 30 minutes. This is how I plan my day and I hope it helps you get organize to plan yours too! Monday: Low Energy Day According to this plan, your energy will be lowest at the start and end of the week. The first and most important step to take towards working more efficiently is to have a daily plan in place. (The Huffington Post), You can also take a peak at what the rich live like, though Ramsay at Blog Tyrant explains why that may not be the best goal to strive for. Monday - task or project appears in your life. At the end of the workday, most want to run for the hills — and by doing so — bring their work and associated stresses home with them. (Blog Tyrant), Are you someone who needs creative energy to get work done? When you work from home, you become responsible for more decisions - including your plans and priorities. The most common strategies for success involve structuring the day by the time. Organizing when to do something is fairly simple: Do it tomorrow, or on the next available day you can. This is to prevent you from forgetting any important tasks that you need to do. For example, let’s say you’re at work for eight hours. You now know what needs to be done. This takes practice and a degree of self-discipline, particularly when you start a task and get into the flow with it. Cut it short - if you’re willing and able, be the one who draws things to a close. Knowing how to plan your day makes a massive difference to what you achieve and how you feel about it. When it does, you have two options: Copyright © 2009-2020 Tim Wilson. In a nutshell, here is how to own your day: Plan and prepare your day the night before so you can start your morning highly focused and calm. That is, finding out if morning, afternoon, or evening are the most productive periods for you to work, and sticking with it. Most days, you get things to do. My most important tip for how to plan your day is to actually write out your plan. Phrases such as, "I want" and "I will" can be used sparingly and should relate to your feelings by the end of your plan. Many time management experts advise planning the night before, but I’ve found this way of operating to be partially flawed. What you’ve done now is identify everything on your radar. Everything should be in on… Give each one a chunk of time according to the urgency it warrants (everything matters, otherwise you wouldn’t have written it down). It’s called weekly for a reason and you’ve got to make that a habit to make it work. Obtain a calendar or planner. Take 5–10 minutes at the end of your workday to write in a journal and evaluate the day. (TeamGantt), You can also model your day after looking at what successful people do, and seeing what works best for you to emulate. For example, let’s say... Plan your day before the day itself. This gives the interviewer the impression that you have your priorities set for the day. It’s the difference between time invested developing your roles or goals, and time wasted reacting to the distractions, disruptions and deceptions that bombard you. Your weekly planning ritual won’t make a difference if you do it once a year, or even once a month. 4) Make A Weekly Plan. Proactively block time for your priorities and goals before you plan anything else. (Freelancers Union), Are you a freelancer who gets to set your own hours? Ditch the emails and do something exciting for yourself first. Organize your workspace. Re-think your plans for the day. Planning your day is one of the most important things you can do everyday. How to Plan Your Day for a Healthy And Productive Life. Ready, set, PLAN! Before going to sleep, make sure that you’re going to start your day with a purpose. … 3. Planning. 6. Review your goals each week. Rather than plan work for your small business too far in advance, do it daily, modifying your agenda for the next day according to new priorities and unfinished business from the day before. 12 Better Ways to Structure Your Workday for Maximum Productivity The most common strategies for success involve structuring the day by the time. People who plan their days get most of their work done. Plan your day the night before. 1. Sure, they can be shunted over to the next available day; but you’ll end up with less time and more pressure. Write. And yes, that means every, single day. This may mean learning. 1. Planning . When planning each day, you need to work around any regular or scheduled activities you have on (events, appointments, meetings etc.). Start the week with a meeting to catch up on all your tasks and find out what your colleagues are working on and try to work the day around low-demand tasks. Here are some ideas on how to plan your day at work, at home or when you’re out and about, so that you get to spend more of it doing what matters most... Before you can plan it, you need to know what time you have available. A vision should include details about what your end goal will be like. What happens when a meeting or appointment goes on longer than anticipated? If you LIKE this video, tell me with your THUMBS UP! When you go through the process of planning, you are giving instructions to your mind of what you want to achieve out of your day, week, month, and year. But what happens when you know Tuesday will be no good because you’ll have no unscheduled time? Make time each week for longer term roles, goals and projects. Do not try to have one planner for work, one for school, etc. Even an extra 10-20 minutes will ensure you aren’t rushed or running late. (Fast Company), If fulfillment from your position, along with productivity, is what you’re after, try tricks like having a single goal each day to drive your motivation. But what about those things in your life that won’t get done this week? All Rights Reserved. Think in Advance. This may start in the morning, the day before, or even a week or two prior. If you want to have a structured day, you first need the right place to work. Make your to-do list. Some calendars offer weekly, daily, or hourly planners. Review your goals and projects, and add those tasks to your calendar. Whatever time you have available to get things done, plan to leave a percentage of it as ‘open’ time for the inevitable disruptions that will interrupt your day. There is so much going on in our heads that it’s almost impossible to process and gather thoughts without some form of outlet. And often, getting a large, hairy, yet important task out of the way first thing gives you momentum, inspiration, and energy to keep moving. Many scheduled tasks and events tend to be organized on a seven day basis, so use a weekly planner to help you decide what to do when. (Pick the Brain), And don’t try to switch it all up overnight—you’re better off making simple changes . You can use a tool like Google ... 2. Grab a notebook and a pen that you will carry with you for a few So here they are—the top ten essential ways to plan your most successful day: Plan on waking up a little earlier each day. [1] X Research source Whatever you choose, commit to your choice. Choose whatever best suits your wants and needs. Having a clear plan for your day helps you make the most of your time and actually accomplish the important things in life. 1. And the same principle applies -- do something about everything. Planning is the key to effective time management. Always plan ahead. If you want to make the most of your day, planning it properly is essential. Your productivity will skyrocket when you do this, and I’m talking about being productive with regards to what matters most, not just to be busy. You also have to factor in food and bathroom breaks (perhaps not at the same time though. (Forbes), If you need a more detailed structure to stay on task, check out this hour-by-hour plan for an ideal work day. Learn more about Caroline, Actionable Steps to Fight Workplace Racism. If you want to know how to plan your day, this is one the most important time management strategies you can learn. So, going back to the 2.5 hours -- you’ve now got tasks to do, roles to perform, projects to complete and goals to work on. Simple... shunt it to Wednesday, or the next available day you’ll have some time. Write it down in your daily planner under ‘Tuesday’. You’re relying on your ability to sit down and remember everything that you want to do at a point in the day when you’re probably most tired. Prepare your own list one day before the actual day, and list down all the things that you have to complete within the day. Start your day off right with a morning routine that reinforces productivity. Check out these schedules of other freelancers to get an idea of how you can spend your time. At Day Designer, we’re here to inspire you to take back your day. How To Plan Your Day For Optimal Productivity. Take 5-10 minutes at the end of your workday to write in a journal and evaluate the day. What you’ll end up with is a finite list of things to work on. Once you’ve prioritized your most important work (in whatever method you choose), it’s time to actually choose how to attack the day. For example: Block … Being organized will have a significant impact on your productivity. 5 Simple Tips to Better Organize Your Workday 1. Too much means wasted time; too little creates stress and pressure. Before you can plan it, you need to know what time you have available. There is so much... 2. Make sure the calendar has appropriate space for you to list your tasks. A study by UCLA psychologists revealedthat by verbalizing your feelings — whether you … As Brian Tracy says, “Every minute you spend planning saves 10 minutes in execution.”. At the end of your work week, set aside 15 minutes (or more if necessary) to plan your next Monday through Friday. Once you know what you have to do, taking a few minutes to organize what to do, when to do it, and for how long, is an essential exercise for knowing how to plan your day. Using the example above, let’s say you have a list of 11 things to do in your 2.5 hours. The key is to take the time to put down what you want to get done today. Write out your plan every day. The most important thing when choosing your planner is that it lets you enter data easily, and allows you to view an appropriate span of time (day/week/month) in … Make sure it has all of the equipment you will … This is invariably worth far more than the effort it takes to do -- it’s the ultimate bang for your buck. If you know that five of those hours are accounted for, that leaves you with three hours, right? If you want to keep going with it, you have to decide whether or not it’s worth the cost of the knock-on effect of not doing the other things that have to be done. It takes time, trial and error before you get to the point at which you allow the optimum amount of buffer time. Here’s everything you need to know about structuring your work day: ... For leaders, they can include working on strategic goals, long-term planning, investing in talent, and building a brand. A notebook can also be used. Decide how much time to give to each item on your task list based on the time available and urgency of each task. If you’re not prepared to do that, you’ll have to schedule them (probably on a weekly basis) if you want to actually do them. Choose a scheduling tool that suits your situation, the current structure of your job, your personal taste, and your budget. Graphic Designer, and add those tasks to achieve peak creative performance plan my day and I hope it you... That reinforces productivity are you a freelancer who gets to set your own hours journal and evaluate the day the! Down somewhere: on a calendar, notepad, or stored on your list, because all. For a Healthy and Productive life a structured day, planning it is!: do it through each day end of your workday and keep things interesting to! Batch tasks, but that may be taking it too far is the... About them each day you have your priorities set for the day itself to be flawed! 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